COUNTY GOVERNMENT OFFICES CLOSING TO IN-PERSON TRAFFIC ON MARCH 18
As a result of guidelines recently issued by federal and state governments and the Hopkins County Health Department, Hopkins County Judge-Executive Jack Whitfield, Jr. issued an Executive Order today announcing that all county government offices will close to in-person traffic, with limited exceptions, from Wednesday, March 18, 2020 to Friday, April 3, 2020.
Employees will continue to report to work as usual during this time unless they show signs of illness, such as a fever. Departments will serve the public by utilizing other resources such as phone, fax, email, videoconferencing, or the internet.
County services have not been suspended – only interactions with the public at government offices have changed. The majority of citizens’ needs can be met in ways that do not require in-person interaction. In limited circumstances where government in-person services are deemed necessary, they will be provided by appointment only and employees will engage in proper social distancing as defined by the Centers for Disease Control and Prevention. Mail and package deliveries to county government offices will continue as usual. All county convenience centers will continue operations, and will be open regular hours.
On April 3, 2020, this policy will be re-evaluated based on the information available on the spread of COVID-19 in our area.
Additional information is included with this press release regarding access to various county services. This information will be posted regularly to the Hopkins County Government Facebook page and at the web site https://hopkinscounty.ky.gov/. Citizens are also encouraged to contact individual offices for more information:
• Hopkins County Government Center, (270) 821-8294
• Hopkins County Attorney, (270) 821-3164
• Hopkins County Clerk, (270) 821-7361
• Hopkins County Sheriff, (270) 821-5661
• Hopkins County Jail, (270) 821-6704
• Hopkins County Public Works, (270) 326-6160
Hopkins County Sheriff’s Office
As of 4pm on 03-17-2020, the Hopkins County Sheriff’s Office will be closing the office to foot traffic and will be stopping non-essential services such as: CCDW permits, vehicle Inspections, fingerprinting services, in-office tax payments, and photos for passports.
You can still renew your CCDW license on the Kentucky State Police website by following this link: https://kspportal.ky.gov/CCDW/Public/Login.aspx.
For those of you needing to pay taxes- property, coal, oil or gas taxes, please utilize the outside secure drop box. The drop box in located on the north side of the Government Center (HCSO). If you utilize the drop box please include a self-addressed and stamped return envelope so we can send you a receipt.
You may also use our website to pay real estate property taxes online. Just follow this link to get started: https://hopkinscountysheriff.com/index.php/taxes. For all other taxes please use the drop box or regular mail delivery.
If using the online option you can pay by credit card, which has a fee attached. Sorry, we cannot absorb credit card costs on tax payments. You may also pay online using an e-check which only cost $1.50 to use so this is the least expensive method.
Please know that we are still providing regular law enforcement services and that will not stop. We are still taking reports, investigating crimes, responding to calls for service, and working wrecks. We are dedicated to serving you and we are taking these measures to ensure we keep our deputies and other employees healthy so we can continue to provide law enforcement services. We are here for you 24/7.
Please call the Hopkins County Sheriff’s Office for service at 270-821-5661.
Please check the Hopkins County KY Sheriff’s Office Facebook page for future updates.
Public Works Road Department
• It will be business as usual with the Hopkins County Road Department. Our employees have little to no contact with the public, but all are advised to keep a safe social distance from everyone and to wash their hands often.
• The front door of the Public Works building will be locked and a sign placed on the door with directions to contact the Public Works office and or PWD and Road Forman if they have a concern or have an issue that needs attention. All safety/emergency issues will be addressed first and given the highest priority. All less critical issues will be addressed as time allows.
Public Works Sanitation Department
• All Hopkins County Convenience Centers will remain open and on their regular schedules, but all employees have been instructed to keep a safe social distance from everyone they may come in contact with.
• The Sanitation Office located at the Hopkins County Landfill will be open on its regular schedule, but the office doors will be locked. A sign will be placed on the door with instructions as how to obtain an ATV waiver and where to place signed waivers. There will also be instructions for paying contractor dumping fees. If a receipt is required, it will be placed in the box while you are dumping and can be picked up as you leave the property.
We regret any inconvenience these changes may cause, but our objective is to still provide excellent service to the citizens of Hopkins County and keep our employees as safe as possible. If you need further assistance, please do not hesitate to call or email.
Hopkins County Public Works Department
2290 Laffoon Trail, Madisonville Kentucky 42431
Hopkins County Attorney’s Office
Hopkins County Clerk’s Office
Keenan Cloern, Hopkins County Clerk
24 Union Street
Madisonville, KY. 42431
Hopkins County Clerk’s Office Closes to Public Access
In accordance with the order from Governor Andy Beshear and all other local governmental agencies, the Hopkins County Clerk’s Office will be CLOSED to the public beginning 7:30 a.m. Wednesday, March 18, 2020 and will remain closed until further notice. Staff will still report to work to assist with all work that is received by mail, drop-box, online or via the phone.
VEHICLE RENEWALS: (choose one of the following options)
1. Mail in your current registration and/or current tax notice and Kentucky proof of insurance, include a check payable to the County Clerk (above mentioned address). We will process and return your decal and receipt by mail at NO ADDITIONAL CHARGE.
2. You may utilize the drop-box located on the front of our building. Please include your current registration and/or tax notice, proof of Kentucky insurance and a check payable to County Clerk. We will process and return your decal and receipt by mail at NO ADDITIONAL CHARGE.
3. IF your insurance is verified in our system, we can process your renewal over the telephone. You will need your license plate number or title number when you call. Payment will be made via credit/debit card; a $2.50 fee is applied to debit cards and 4% fee of your total if you use a credit card. HCCO cannot absorb the fees for credit/debit cards so unfortunately they are passed on to our customers through the servicing company.
4. Renew online at drive.ky.gov - not all vehicles qualify; 2019 vehicle property taxes can also be obtained at this website.
BOATS AND HANDICAP PLACARDS
Please utilize our mail-in service or the drop box on the front of our building. If you need any forms, we will be happy to mail them to you.
LAND RECORDS & DEEDS
Please call our office and we will be happy to fax, email or mail you a copy of anything you need, at NO CHARGE. You may also utilize our drop box and we will return the recorded document to you by mail. Also, for your convenience I have authorized a temporary, free access portal for https://titlesearcher.com/. It will accommodate up to five users at a time, so please share. The username is: hopkinscares and the password: hopkinscc
ELECTION & VOTER INFORMATION
Please call our office at 270-821-7361. We will be working diligently on the 2020 Primary Election that has now been moved to June 23, 2020. Election school for the poll workers has been cancelled and a new date will be set in the near future. A letter will be sent to notify all election officers. If you would like to change your party or update your address, you can do so online at www.govoteky.com
TEMPORARILY SUSPENDED SERVICES
Thank you for your patience, understanding and blessings during this time! This office will continue to work to accommodate requests to the best of our ability. Please like and follow our Hopkins County Clerk Facebook page for updates.
Hopkins County Jail
Mike Lewis, Hopkins County Jailer: The Hopkins County Jail has suspended all visits in an effort to reduce large groups of the public from congregating in the lobby. All volunteer-run programming has also been suspended. Only staff and arresting officers are being allowed access to the secure area of the jail. In an effort to protect the staff, inmates, and public, everyone entering the secure area is being screened per the CDC guidelines before entering.
Hopkins County Judge-Executive’s Office
Hopkins County Judge-Executive Jack Whitfield, Jr. welcomes citizens to visit him by appointment at this time, or by phone by calling (270) 821-8294. Please be patient, as he is involved in many meetings at this time relating to the current crisis, but he is interested in hearing from you and talking with you.